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Campus Display Policy

Campus Temporary Display Application Process

Responsibilities of the Sponsoring Organization

  1. The sponsoring organization must complete the Campus Temporary Display application form at least (5) five business days before the organization wishes to display with the Office of Student Activities. The request must include a short rationale as to why the group would like to have the display and the intended value to the Saint Michael’s College community. A picture or diagram of the display must accompany the application form. Only displays proposed by a Saint Michael’s College SGA recognized organization/College department will be considered. A request does not guarantee approval.

  2. Requests can only be made during the current academic year beginning on the first day of classes in the Fall Semester.

  3. Upon approval, and for proper execution of the display process, the display must be presented to the Office of Student Activities at least two business days prior to the approved date, if appropriate. Additionally, the sponsoring organization must supply a completed Information Sheet as defined above which will be displayed in a display case.

  4. Displays will remain throughout the approved period (including through the night), not to exceed (4) four weeks.

  5. Displays must be picked up on the last day of the period by 4:30pm. If not picked up by the assigned date/time, the display will be discarded.

  6. Saint Michael’s College is not responsible for theft or damage to any displays. In the event of damage, the College will investigate and take appropriate action when possible.

  7. If an unauthorized display is erected, College personnel will take down the display immediately.

Review Committee

A committee of campus representatives will review proposals weekly. The committee will be made up of faculty, students and staff from Student Activities, Facilities and Campus Ministry. This committee will respond via email to proposals in a timely manner, not to exceed (5) five business days from submission. If the committee needs additional information to decide, the committee will reach out to the person who submitted the proposal.

Grounds for Decisions

All decisions will consider the following:

  1. Public/Campus Safety/Pedestrian Traffic

  2. Preservation of the College’s Facilities

  3. Consistency with the College’s Code on Free Expression

  4. Catholic Mission

Permanent Displays

Proposals for permanent displays on campus should follow the aforementioned process. Proposals for permanent campus displays will be forwarded to and reviewed by the President’s cabinet.

Campus Display Online Form

The online form for campus displays is available here.