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Student Organizations and Co-Curricular Activities

Saint Michael’s College aims to contribute to the intellectual and personal growth of its students through classroom experiences and co-curricular activities.

The College takes note of the individual needs and talents of its students and recognizes the concept of a student’s development as an integral part of the college experience.

By its recognition and support of a wide variety of clubs and organizations, Saint Michael’s College reinforces its commitment to stimulate the intellectual and personal growth of its students. In addition, the leadership opportunities available in Student Activities assist in preparing students to meet the needs of a changing world.

Club Recognition Guidelines

Recognition

The Student Association shall have the authority to recognize and regulate all student organizations. The financial accounts, activities, rules and statutes of all student organizations are subject to the supervision of the Student Association.

The College reserves the right to review the recognition of clubs and organizations to ensure compatibility with the Mission of the institution.

Advisors

Each student organization is to have one or more advisors chosen from the faculty or full-time staff by vote of the organization. It is the responsibility of the club president to maintain regular contact with the advisor concerning all of the activities of the organization.

Use of College Facilities

For use of rooms and facilities on campus, all recognized student organizations and groups must make reservations in advance with the Office of Conferences and Special Events.

Contracts

All contracts involving student organizations and activities may be initiated by club and organization officers. However, all contracts must be submitted for approval by the Secretary of Finance for the Student Association, the Office of Student Activities and the Vice-President for Finance.

Club Recognition Process

For official recognition, a student club or organization must fulfill the following requirements: It must meet a need not currently being met by other clubs, organizations, or departments on campus. It must demonstrate that it contributes to the overall educational mission of Saint Michael’s College. It must demonstrate that its activities will contribute to the advancement of the social, cultural, intellectual, or spiritual development of its individual members and the College community. It must provide the following information to the General Assembly:

  •  A statement of goals (mission statement) including a list of standing officers, an inventory of all equipment, and a journal of financial holdings.

  • A constitution in keeping with the guidelines set forth by the Student Association.

  • The name of at least one faculty/staff advisor chosen by the majority of the members of the organization.

  • The views of a recognized club may or may not be those held by Saint Michael’s College or the Student Association.

Club Privileges

Subject to reasonable regulation by the College, recognized students' organizations will generally enjoy the following privileges:

  • Use of College facilities in accordance with applicable policies for meetings and activities.

  • Solicitation of membership on campus under the organization’s name.

  • Listing of the organization in any official publications of the College.

  • Use of campus bulletin boards and other designated posting areas.

  • Access to campus services, resources and equipment and the expertise of a faculty/staff advisor.

  • Ability to seek funding under guidelines established by the Student Association.

Club Responsibilities

Any club seeking recognition shall follow provisions granted by the Student Association Constitution and by-laws available in the Student Association Office in the Student Activities Center. It is the responsibility of all clubs and organizations to adhere to the rules and regulations outlined in the Student Code of Conduct. Each club must have on file with the Student Association a constitution, a mission statement, and the name of the club’s leadership and its advisor(s).

The College has a right to expect that freedom of expression will be exercised in a peaceful, non- disruptive manner and with appropriate consideration and respect for opposing points of view.

Student organizations at the time of their recognition should agree to the policies and procedures appropriate to their activities and conduct both on and off campus.

The name Saint Michael’s College or any name implying affiliation with Saint Michael’s College, may only be used if such organization is officially recognized and approved as in good standing with the Student Association.